Orders

The Orders tab shows every WooCommerce order with its QuickBooks sync state and lets you push orders to QuickBooks on demand. Combined with Auto Sync, it becomes your reconciliation dashboard.

Open Webkul WC Addons → WC Quick Book Connector → Orders.

Orders list showing a synced order with its QuickBooks order ID

Reading the List

ColumnMeaning
WooCommerce Order IDThe order number
Date / Status / Order TotalOrder details at a glance
Quickbook Order IDGreen pill with the QuickBooks transaction ID, or a red Not Synced pill
Order SourceWooCommerce or POS badge (POS orders are recognized when a Webkul POS plugin is active)
  • Search Order By ID finds a specific order.
  • The All Order Sources filter narrows the list to POS or WooCommerce orders.

Exporting Orders

  1. Tick the orders to export (a red Not Synced pill marks the candidates).

Orders list before export with a Not Synced order

  1. Click Export Orders and keep the page open while the progress panel runs.
  2. When the export finishes, the order shows a green pill with its QuickBooks order ID.

The order is created in QuickBooks as the transaction type chosen in Export Order Settings, attached to the mapped customer, using your mapped taxes and account defaults.

Prefer hands-off?

Set Auto Export Orders in Auto Sync Settings and orders will export themselves the moment they reach your chosen status. Payments and refund receipts can follow automatically too.

Sync Status on the WooCommerce Orders Screen

You don't have to open the connector to check sync state — the standard WooCommerce → Orders screen gains a QuickBooks column: a green check means exported, a red cross means not yet.

WooCommerce Orders screen with the QuickBooks status column

On stores using WordPress's classic order storage, the order edit screen additionally shows a QuickBooks Status side panel with the QuickBooks order number and a one-click Export on QuickBooks / Update in QuickBooks button.

Cancellations and Refunds

  • Cancelled orders — with Void orders in QuickBooks enabled in Export Order Settings, cancelling a synced order voids its QuickBooks transaction.
  • Refunds — with Auto Generate Refund Receipt enabled in Auto Sync Settings, refunding an order creates a matching QuickBooks refund receipt.

Row Actions

  • Edit — opens the order in WooCommerce.
  • Delete — permanently deletes the order and its mapping (confirmation dialog shown); also available as a bulk action.